Executive Assistant (15 Month Contract)

What you will do

• Provide high-level administrative and operational support to the CGO, CROO, and Leadership Team, including complex calendar management, prioritization of competing demands, and proactive scheduling optimization  

• Coordinate executive meetings, leadership forums, and cross-functional working sessions, including agendas, briefing materials, and follow-ups  

• Prepare and synthesize meeting notes, action items, and executive summaries as required  

• Manage domestic and international travel arrangements, itineraries, and logistics with a focus on efficiency and executive readiness  

• Support governance workflows including DocuSign routing, approval tracking, documentation integrity, and compliance-related administrative processes  

• Maintain structured documentation across Confluence, SharePoint, Monday.com, and other workflow systems to ensure audit readiness and process consistency  

• Support adherence to internal approval frameworks, ensuring proper routing, documentation, and tracking of executive-level decisions and sign-offs  

• Identify and implement improvements to governance workflows, documentation standards, and operational procedures  

• Coordinate onboarding and offboarding processes in partnership with P&C and IT, ensuring consistent, compliant, and well-documented execution  

• Takes a lead with internal initiatives aligned to corporate leadership priorities  i.e. plans corporate events 

• Supports the P&C team with organizing both virtual and in person activities throughout the year 
  
  
  

• Manage executive-level expense tracking, credit card reconciliation, invoice submissions, and purchase order processing  

• Support budget tracking and reporting accuracy for leadership-related expenditures  

• Liaise with Finance as required to ensure timely and accurate processing of financial documentation  

• Oversee office operations coordination, including supplies, vendor coordination, facilities requests, and workplace logistics  

• Act as primary liaison with building management and internal operations teams for office needs (repairs, access, seating, meeting setup, etc.)  

• Support in-person meeting and event logistics, including setup, coordination, and post-event wrap-up  

• Manages the office space, orders supplies, kitchen stock up of drinks and snacks  

• Develop, format, and refine presentation materials for town halls, board updates, leadership meetings, and strategic reviews  

• Ensure consistency, clarity, and executive-level polish in all presentation and communication materials  

• Support storytelling and structuring of leadership content for internal and external-facing presentations  

What you have

• College diploma required; Bachelor’s degree preferred  

• 3–6 years of experience in executive support, operations coordination, or senior administrative roles  

• Experience supporting senior leadership (VP level) 

• Exposure to governance, compliance workflows, or document approval systems (DocuSign or similar) is an asset  

• Experience working across cross-functional teams such as HR/P&C, Finance, or Legal is preferred  

• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)  

• Strong operational judgment and ability to manage competing priorities in real time  

• High attention to detail with a systems-thinking mindset  

• Strong written and verbal communication skills  

• Proven ability to handle confidential and sensitive information with discretion  

• Experience with workflow tools such as SharePoint, Confluence, Monday.com, or similar platforms  

• Ability to proactively improve processes rather than simply execute tasks 

• Pleasant “can do” attitude, takes steps to work proactively to support 

What's in it for you?

• Be part of an evolutionary journey in the audience measurement and data space; work on exciting projects, add value & make a positive impact to our Company.
  
  
• Competitive salary and benefits package (Health, Dental, Vision and Personal Spending Account - employer paid premiums).
  
  
• Flexible Work location (on-site offices in Toronto and Montreal, remote – work from home, hybrid as required per role).
  
  
• Continuous learning and development via Percipio, our Learning Management System.
  
  
• Be part of additional programs such as MentorMe, which helps our employee’s network, and grow within the organization. 
  
  
• Leadership Training offerings for new and emerging leaders.
  
  
• Culture of great teams, coworkers and supportive leadership.
  
  
• Perkopolis: Participation in a program that provides exclusive discounts on products and services to employees. Perks include shopping discounts, movie tickets, services, event/show tickets and much more!

Stronger Together:

Innovation with Intent:

People First:

Excellence in Motion:

Numeris is an equal opportunity employer