HR Assistant

WHY WE NEED YOU ?

Our growth is driving us to strengthen our Human Resources team to ensure efficient daily administrative and operational support.

Your mission will be to manage the day-to-day HR administration, onboarding, and offboarding processes in order to guarantee data reliability, support internal HR stakeholders, and maintain an exceptional employee experience throughout their journey at Scaleway.

YOUR FUTURE TEAM

We work in a collaborative and international environment where the diversity of Scalers, combined with a spirit of sharing, helps bring new projects to life every day, advancing our ambitions together.

You will be part of a team of 4 people within a broader People department of 22 members. Your team focuses closely on core HR operations, tools, and direct support to HR Business Partners. One of your major upcoming challenges will be mastering our internal HR tools and driving the complete overhaul of our HR intranet.

Manager information: Sophie Dumont-Dayot

YOUR DAILY ROUTINE

• Manage employee administrative files from onboarding to offboarding (contracts, amendments, certificates, HR letters)
• Maintain and update accurate employee data within our HRIS platform (Lucca)
• Track medical visits, trial periods, and contract milestones, proactively alerting HRBPs
• Handle daily employee requests regarding certificates, leave balances, payroll queries, healthcare, and meal vouchers
• Coordinate variables and liaise with the payroll provider to verify payslips and resolve anomalies
• Prepare for new arrivals by managing HR files, equipment orders, systems access, and integration schedules with IT and managers
• Welcome new hires on day one, presenting HR tools and processes while finalizing contractual documents
• Coordinate offboarding logistics, including access revocation, equipment recovery, and exit interviews
• Provide daily operational support to HRBPs and contribute to recurring HR campaigns (annual appraisals, salary reviews)
• Audit, correct, and completely overhaul all HR pages on our Confluence intranet in collaboration with the Communication Manager

ABOUT YOU

HARDSKILLS:

• Initial experience or educational background in HR administration
• Familiarity with HRIS tools (experience with Lucca or a similar platform is a plus)
• Understanding of basic HR paperwork protocols (contracts, amendments, and certificates)
• Ability to handle and organize high-volume administrative tasks
• Professional proficiency in English to match our international office environment

SOFT SKILLS:

• Rigorous with strong attention to detail
• Excellent interpersonal and communication skills
• Strong desire to learn and grow within an HR environment
• Positive mindset and high adaptability
• Service-oriented and collaborative team player

WHAT YOU WILL FIND AT SCALEWAY ++++

• Hybrid work: We offer up to 3 days of remote work per week.
• Offices: Our offices are spacious, dynamic workspaces with bold design, conveniently located near public transport. Most of our offices feature outdoor spaces (terraces) and bike parking facilities.
• Dining: Our chef provides a healthy meal service at the headquarters, and breakfast is available across all our sites year-round. Scalers working from regional sites enjoy a Swile card for lunches.
• Well-being commitments: Whether it’s access to a gym, daycare places, or discounted services for caring services, Scaleway is committed to supporting Scalers in maintaining a balanced life.
• International environment: With dozens of nationalities, Scaleway offers a stimulating environment where English is as widely spoken as French.
• Career & Mobility: Our managers value internal mobility, and opportunities to transition to other entities within the Iliad Group are accessible to all Scalers.

🚀 Why join the Scaleway adventure?

✔ A rich and diverse product offering: Scaleway offers over 100 public cloud products in IaaS, PaaS, and AI.

✔ A cutting-edge technical environment: Scaleway provides modern infrastructures, including high-performance bare metal servers, to tackle exciting technical challenges.

✔ Commitment to responsible cloud: Scaleway is dedicated to a more responsible cloud, with data centers powered solely by renewable energy since 2017, minimizing our ecological footprint and holding top-level certification.

🔜 THE NEXT STEPS …

• Screening Call with recruiter to discuss your background (30 min) 

• Discovery call with Sophie Dumont-Dayot to understand your profile and expectations (30 min)

• Interview with Alix GUITARD to evaluate your technical skills, alignment with HR practices, and approach to the role (45 min)

• Team fit discussion to meet your future colleagues, explore the team culture, and tour our offices (60 min)