Executive Assistant

Who we are

Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination’ in Arabic, KAYALI provides a modern fragrance experience

inspired by Mona’s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love.

Mona collaborates with some of the world’s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.

Our Mission

To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.

Summary

The Executive Assistant to the two C-suit level of KAYALI Dream Makers will serve as a strategic partner, ensuring seamless operations and enabling leadership to focus on global growth and innovation. This role demands exceptional organizational skills, discretion, and a deep understanding of luxury brand dynamics.

Essential Duties and Responsibilities

Calendar & Travel Management

• Proactively manage complex global schedules, including high-priority meetings, investor calls, and international travel itineraries.
• Coordinate multi-time-zone logistics, visas, and accommodations while anticipating executive needs (e.g., preparation time, local stakeholder briefings).

Communication & Stakeholder Liaison

• Serving as a primary point of contact between the leader, internal teams, and external partners, representing KAYALI values in every interaction.
• Screen and prioritize emails, calls, and reports, flagging urgent matters and drafting responses on behalf of leadership.

Strategic Support

• Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses.
• Support steering committee objective tracking and follow-up on action items.
• Conduct competitive research and synthesize insights on fragrance industry trends to inform decision-making.
• Assist in tracking KPIs, budgeting, and expense reporting for executive review.
•   Preparing briefing packs, pre-reads, and follow-ups for key leadership, board, and investor meetings, capturing actions and ensuring on-time execution.

Project & Event Coordination

• Oversee cross-departmental initiatives, such as leadership meetings, strategic planning days.
•    Plan high-profile events, including luxury product showcases, executive summits, and client dinners, managing RSVPs and vendor coordination.

• Consolidation and submission of executive and leadership team expenses through Expensify, ensuring accurate coding, supporting documentation, and alignment with company policies.
• First-line review and tracking of direct reports’ expenses for the [CPO/CEO/etc.], flagging discrepancies and coordinating timely approvals.
• Handle sensitive data, contracts, and intellectual property with utmost discretion.
• Maintain organized digital filing systems and streamline office workflows.