Office Manager - Part Time

This role is office based, with an expectation to be in our Munich office 3 days per week (Tuesday, Wednesday, and Thursday), from 10:00 to 14:00

What we are looking for 

We’re looking for an organised, proactive individual who enjoys getting stuck in and playing a key role in keeping things running smoothly. You take pride in looking after the office and bring a thoughtful, hands-on approach to everything you do.

With a positive, can-do mindset and a confident communication style, you build strong working relationships and keep things moving effortlessly. From Team events to supporting day-to-day admin and arranging maintenance schedules, you bring energy, initiative, and a natural problem-solving instinct. Whether working independently or collaborating with others, you’re dependable and adaptable.

This is a part-time role, designed to cover the busiest days and core hours of the office, making it ideal for someone looking for flexibility.

What you will do 

As Office Manager, you will report to the Senior Workplace Manager, who is based in London and part of the Global Operations Team. You’ll also work closely with the Managing Partner in Munich, who oversees the local team.

This role is key to ensuring the small but busy office runs smoothly and is a welcoming, well-organised space for both staff and clients to enjoy. You’ll be the go-to person for all the Munich office-related matters, working closely with external suppliers as well as internal teams such as HR, Finance, and IT to keep everything running efficiently.

Duties:

• Act as the first point of contact for visitors, ensuring a friendly and professional welcome
• Oversee the day-to-day running and upkeep of the office, maintaining a clean, organised, and well-stocked environment
• Manage office supplies, inventory, deliveries, and access
• Coordinate with suppliers and external vendors, including sourcing quotes and placing orders
• Support onboarding for new starters, including desk setup, equipment coordination, and helping them settle into the office
• Support client meetings and events, including room setup and hospitality (refreshments, catering)
• Help create a positive office culture by organising social events and adding thoughtful little touches that make the office an enjoyable place to be
• Assist with general administrative tasks and provide flexible support to the wider team