Travel Coordination Assistant
About the role
Imagine this – engineers and technicians are moving across Europe for critical projects, suppliers are flying in for audits, and teams are on the road to make innovation happen. None of it works unless the logistics behind the scenes run seamlessly. That’s where you come in. As our Travel Coordination Assistant, you’ll be the go-to person ensuring our people move safely, efficiently, and without distraction so they can focus on their mission. You’ll be the point of contact for everything travel-related – from hotels and taxis to risk assessments and insurance – keeping our teams supported wherever they go.
At Destinus, we are revolutionizing the defense industry with cutting-edge Unmanned Aerial Vehicles (UAVs). Our innovative technologies are designed to meet the unique demands of modern defense operations, delivering unparalleled speed, precision, and cost effectiveness. Destinus partners with government agencies and defense organizations worldwide to provide advanced solutions for mission-critical operations, enabling a new era of efficiency and technological superiority. Join us in shaping the future of defense with groundbreaking aerospace innovations.
What You´ll Do
- Coordinate all aspects of business travel including flights, hotels, transfers, taxis, and restaurants for employees and visitors.
- Manage travel-related documentation such as cash advances, travel insurance, and expense tracking.
- Act as a point of contact for all travelers, providing guidance and assistance before, during, and after trips.
- Perform risk assessments for each trip, ensuring compliance with internal policies and safety standards.
- Liaise with the internal team to secure bookings, negotiate rates, and align travel arrangements with company budgets.
- Support technicians and engineers traveling to customer sites, suppliers, and production facilities, ensuring smooth logistics tailored to their needs.
- Monitor and respond to last-minute travel disruptions or emergencies, providing quick solutions to keep schedules on track.
- Maintain accurate travel records and provide reporting on travel activity, costs, and risks to management.
- Build and maintain relationships with external providers including travel agencies, hotels, and transport companies to secure reliable services.
- Ensure consistent communication with internal teams to forecast travel requirements and plan effectively