Executive Assistant to the Group CEO & CFO

About Marcura:

Marcura is a global leader in maritime technology and operations, supporting nearly one‑third of the world’s seaborne commodity trade. Our trusted platforms which span software, data intelligence and payments sit at the centre of digital transformation across the maritime industry.  We are now seeking a Executive Assistant to the Group CEO & CFO to join our high‑impact team and contribute to the success of one of the sector’s most forward‑looking organisations.

Purpose of the Role 

The Executive Assistant to the Group CEO and CFO serves as a critical enabler of executive effectiveness at the highest level of the organisation. This role is far more than administrative support. It is a position of trust, judgment, and genuine influence over how two of Marcura's most senior leaders spend their time, direct their attention, and represent the organisation internally and externally. 

The successful candidate will operate as a seamless extension of the Office of the CEO and CFO, anticipating needs before they arise, removing friction from day-to-day operations, and ensuring that both executives are consistently prepared, informed, and able to focus on the decisions and relationships that matter most.

Key Responsibilities 

Diary and Schedule Management 

• Own and manage the Group CEO and Group CFO calendars with full autonomy, resolving conflicts proactively and ensuring time allocation reflects strategic priorities. 

• Coordinate across multiple time zones and business units to schedule meetings, calls, and travel that involve internal and external stakeholders. 

• Anticipate scheduling pressures in advance and implement solutions without requiring executive direction. 

• Maintain a structured weekly and monthly rhythm for executive briefings, board preparation, and key operational touchpoints. 

Communications and Correspondence 

• Manage and triage both executives' inboxes, drafting responses, escalating urgent matters, and filtering noise to preserve executive focus. 

• Draft, edit, and quality-check correspondence on behalf of the CEO, ensuring tone, precision, and professional register are consistently maintained. 

• Serve as a trusted point of contact for internal leaders, board members, investors, and external partners, representing both executives with discretion and professionalism. 

• Ensure that no critical communication falls through the gaps and that both executives are aware of time-sensitive matters in a timely manner. 

Task Tracking and Executive Enablement 

• Maintain a live view of outstanding actions, commitments, and deliverables for both executives, following up proactively with relevant stakeholders to keep matters on track. 

• Prepare concise briefing documents, pre-read materials, and decision summaries ahead of key meetings and engagements. 

• Manage the end-to-end logistics of executive travel, including itineraries, accommodation, visas, and on-the-ground coordination. 

• Coordinate closely with the broader GHCD and Corporate Office teams to ensure alignment and information flow. 

Presentation and Document Production 

• Produce high-quality, visually compelling slide decks and written materials for board presentations, investor briefings, all-hands communications, and strategic reviews. 

• Translate complex ideas, data, and executive thinking into clear, polished output that reflects the calibre of the audience and occasion. 

• Manage document version control, formatting standards, and brand consistency across all executive-level materials. 

AI Literacy and Operational Innovation 

• Leverage AI tools fluently and responsibly to increase productivity, improve output quality, and surface insights across communications, scheduling, and document production. 

• Stay current with emerging AI-powered productivity tools and proactively identify opportunities to apply them within the executive support function. 

• Champion smart, tech-enabled ways of working within the Corporate Office environment. 

Confidentiality and Discretion 

• Treat all information encountered in this role, including personnel matters, commercial negotiations, financial data, board discussions, and strategic planning, as strictly confidential at all times. 

• Exercise impeccable judgment about what information to share, with whom, and through what channels. 

• Maintain absolute discretion in all internal and external interactions, including in social and informal settings. 

Stakeholder Navigation 

• Build and maintain effective working relationships across Marcura's global leadership team, board, and external partners. 

• Navigate complex interpersonal dynamics and high-maintenance stakeholders with composure, tact, and political intelligence. 

• Act as a calm, reliable, and consistent presence in high-pressure situations, de-escalating where needed and ensuring both executives are protected from unnecessary friction.