Board & Committee Coordinator

We are supporting a leading organisation within the insurance market in hiring a Board & Committee Coordinator to join their Governance function. This role offers a strong entry point into board-level operations, supporting high-profile committees and senior stakeholders across the business.

This is an excellent opportunity for someone with a solid administrative or coordination background looking to step into a more structured, governance-focused environment with clear long-term progression.

Key Responsibilities

Board & Committee Support
Coordinate a high volume of board and committee meetings across the organisation (c.200 annually), ensuring smooth end-to-end delivery

Board Pack Production
Prepare and manage detailed board and committee packs (50 - 120 pages), ensuring accuracy, completeness, and alignment with agenda structures using a board portal system

Diary & Meeting Management
Manage complex scheduling across multiple senior stakeholders, handling changes and priorities effectively

Minutes Coordination
Liaise with an external provider for minute-taking, then review, format, and circulate finalised minutes to relevant stakeholders

Stakeholder Coordination
Proactively engage with colleagues across the business to gather required papers and information, ensuring deadlines are met

Administration & Record Keeping
Maintain accurate attendee lists, committee records, and governance checklists

Client Communication
Respond to queries professionally and represent the organisation with a high standard of written and verbal communication