Administration & Project Coordinator - D365 Implementation - Contract

JOB TITLE:                     Administration & Project Coordinator – D365 Implementation - Contract

LOCATION:                  Aylesford, Kent

WORKING HOURS: 8am - 4.30pm. Office based

A little bit about the role..

We are looking for a proactive Administration & Project Coordinator to support the delivery of a Microsoft Dynamics 365 F&SCM implementation.

This role will provide essential support to the Project Manager, ensuring smooth day-to-day & operational activities are planned, scheduled & executed throughout the lifecycle of the project

Playing a key role in managing communications, tracking actions, maintaining records in Microsoft toolkits, including Azure DevOps, and ensuring meetings, shared sessions and other such appointments, are defined, organised and documented with any follow ups attended to.

Some of your key responsibilities

Coordination & Support

• Provide day-to-day support to the Project Manager.
• Maintain plans, trackers, and status updates including RAID logs.
• Coordinate activities, ensuring tasks and deadlines are tracked and key accountabilities are met.
• Follow up on actions and outcomes throughout the project.
• Create & maintain documentation & reporting suites.
• Prepare status reporting and updates, ensuring these are accurate & readable.
• Support communication flow, acting as a central point of contact for queries, questions & feedback.
• Liaise with internal teams, external partners, and wider stakeholders.

Meetings, Planning & Tracking

• Schedule and organise meetings, workshops, stand-ups & so on.
• Take clear and structured notes, capturing key points, decisions and actions.
• Distribute actions to the responsible owners, tracking progress to completion.

• Maintain and update Microsoft toolkits, including Azure DevOps, with links, notes, attachments.
• Ensure all tasks, issues, bugs, and changes are logged and tracked appropriately.
• Support the wider stakeholders & teams in using shared resources & apps, workspaces & keeping boards accurate and up to date.