Workplace Coordinator
Lambda, The Superintelligence Cloud, is a leader in AI cloud infrastructure serving tens of thousands of customers. Our customers range from AI researchers to enterprises and hyperscalers. Lambda's mission is to make compute as ubiquitous as electricity and give everyone the power of superintelligence. One person, one GPU.
If you'd like to build the world's best AI cloud, join us.
*Note: This position requires presence in our Bellevue office location 5 days per week
The Workplace Assistant position will be a part of the Workplace team and will be working in our San Francisco office. The Workplace Assistant will be the first point of contact in the San Francisco office for employees, visitors, customers, and vendors. This role will also monitor entry into our space, provide assistance to those who arrive, and create a welcoming environment into the workplace. The Workplace Assistant will also contribute to the smooth and efficient operation of the office by ensuring common areas and meeting spaces are kept neat and clean, completing workplace requests from employees, and finishing assigned tasks to support our operational workflows.
What You’ll Do
Be present in the office, Monday through Friday from 8:30am - 5:00pm PT
Greet employees, visitors, customers, and vendors, making them feel welcome and comfortable
Manage the intercom system and the visitor registration system
Assist with workplace safety, security, and office access
Support employees and be point of contact for the office
Manage lunch services
Maintain and manage conference rooms, phone rooms, kitchen, and copy areas
Restock and track office supplies, snacks, and beverages
Stay on top of upcoming onsite meetings, including understanding the attendee list, their specific needs, and preparing the space for the meeting
Keep the office tidy, clean, stocked, and organized
Process and distribute incoming mail and packages
Assist with answering workplace tickets in a kind and timely manner
Work with IT on equipment requests
Work with property management for visitor access and building maintenance requests
Manage onsite vendors
Create a positive workplace experience and environment for employees, visitors, customers and vendors
Partner with the Workplace team to produce thoughtful and inclusive office experiences and events
Support and provide back-up for the Workplace team
Assist with ad-hoc projects when time allows
You
Genuine passion for supporting others and possesses a positive attitude
Capable of anticipating others' needs and act with patience, kindness, and firmness
Excellent written, non-verbal, and verbal communication skills
Ability to work well with various personality types and are receptive to feedback, while also maintaining a high degree of professionalism and confidentiality
Ability to learn software quickly
Excellent organization, planning, and prioritization skills
Exceptionally strong ownership and can-do attitude with an operational mindset
Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentality
Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly
An eye for detail with regards to all things from process to projects to space to events
Ability to maintain a professional and kind game face even when things aren’t going as planned or desire
A propensity for problem solving quickly and quietly
Nice to Have
Experience working in facilities, workplace operations, office administration, or hospitality
Proficiency with G-Suite Products
Mental/Physical Qualifications
Must be able to lift 25 pounds
Salary Range Information
The annual salary range for this position has been set based on market data and other factors. However, a salary higher or lower than this range may be appropriate for a candidate whose qualifications differ meaningfully from those listed in the job description.
About Lambda
Founded in 2012, with 500+ employees, and growing fast
Our investors notably include TWG Global, US Innovative Technology Fund (USIT), Andra Capital, SGW, Andrej Karpathy, ARK Invest, Fincadia Advisors, G Squared, In-Q-Tel (IQT), KHK & Partners, NVIDIA, Pegatron, Supermicro, Wistron, Wiwynn, Gradient Ventures, Mercato Partners, SVB, 1517, and Crescent Cove
We have research papers accepted at top machine learning and graphics conferences, including NeurIPS, ICCV, SIGGRAPH, and TOG
Our values are publicly available: https://lambda.ai/careers
We offer generous cash & equity compensation
Health, dental, and vision coverage for you and your dependents
Wellness and commuter stipends for select roles
401k Plan with 2% company match (USA employees)
Flexible paid time off plan that we all actually use
A Final Note:
You do not need to match all of the listed expectations to apply for this position. We are committed to building a team with a variety of backgrounds, experiences, and skills.
Equal Opportunity Employer
Lambda is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.