Accounting Specialist (A/P)

What Is Exoticca?

Exoticca is a pioneering online travel agency that has revolutionized the conception, production, and e-commerce of long-distance dream trips. At the core of Exoticca's brand equity is the commitment to "creating life milestones." We believe in delivering best-value trips, exploring unique destinations, curating extraordinary travel experiences, and demonstrating genuine care for both our customers and the planet.

We are a professional, dynamic, multicultural team in rapid international growth, seeking new partners to help us create the best and most forward-thinking travel company of our generation.

Who we are?

Join a dynamic Finance Team where your expertise in Accounts Payable will directly fuel our rapid global growth. You'll move beyond routine data entry to become a critical force in managing and optimizing our day-to-day financial operations. 

As an A/P Accounting Specialist, your primary mission will be to take over the entire accounts payable cycle, ensure accurate and timely payments related to our various ground travel products, and play a key role in essential financial reporting (balance sheets, cash flow).

This is an exceptional opportunity for a self-motivated, collaborative, and solution-oriented accounting professional to advance their career, contribute immediately, and learn within a fast-evolving travel company. If you're ready to make a significant impact on our financial integrity and help us conquer new territories in travel, we want to hear from you.

What will you do?

General Ledger & Closing Process:

• Year-end close: Manage all A/P-related journal entries, reconciliations, and supporting schedules for year-end close.
• End to End Process: Develop a comprehensive, deep understanding of flight ticketing and accounting lifecycle, including complex intercompany operations.
• A/P Management: Prepare monthly A/P aging, assessing collectability, credit quality, and customer accuracy.
• Data integrity: Review and verify invoice accuracy, ensuring seamless validation and matching all A/P transactions.

Financial Information Analysis & Reporting:

• Collaborate and Optimize: Partner closely with the Land & Travel Operations teams to identify and implement synergies that enhance efficiency across the entire process.
• Compliance: Proactively monitor payment hub dashboards and serve as the primary point of contact for timely and professional resolution of queries from vendors and internal staff.
• Performance Analysis: Conduct variance analysis for Accounts Payables (AP) related accounts against budget and prior periods, and communicate key performance drivers to Finance leadership, working in direct contact with COGS and Service teams.

ERP Management & Audit:

• NetSuite Support: Serve as the functional owner for Accounts Payable (AP) flows in NetSuite, leading the identification of process inefficiencies and spearheading the automation of critical controls and reconciliations.
• Drive Data Integrity: Execute monthly reconciliations to guarantee complete and accurate data transmission from all operational systems into the accounting NetSuite ERP.
• System Optimization: Collaborate with the team to elevate NetSuite to its peak operational performance, focusing on seamless automation, data reliability, and a significant update framework.
• Audit Expertise: Act as the main contact for external audits on all AP-related topics, delivering required documentation, reconciliations, and deep-dive explanations on demand.