Administrative Secretary\Property Project Manager

Freedom24 is a trusted online broker with expertise in the US, European and Asian stock markets, registered in Cyprus, and offers a broad range of services in the financial markets.

Freedom team is a union of high qualified professionals on the market, bursting with vibrant energy and pioneer ideas. All of us are goal-oriented with a strong belief in teamwork power built on the strength of each of us. We work in a high paced environment and within cross-functional teams.

If you feel like you’re a good fit for us and we are a good fit for you, go ahead and check this position out.

Responsibilities:

• Coordinate day-to-day administrative operations across multiple offices, ensuring smooth operations, including ad-hoc support;
• Lead contract lifecycle management: draft, review, coordinate approvals, and ensure proper execution of lease agreements, service contracts, and addendums;
• Monitor contract compliance and obligations, including SLAs, payment terms, and deliverables; proactively identify and mitigate risks;
• Coordinate with internal teams to ensure alignment on contract terms, budgeting, and approvals;
• Oversee onboarding and offboarding of vendors, including due diligence, documentation collection, and contract setup;
• Manage relationships with vendors and service providers across Cyprus and EU offices; ensure service quality and cost efficiency, administration of contracts, track expiration dates, and handle renewals and amendments;
• Maintain and regularly update the registry of contracts, insurances, and related documentation; monitor validity periods, renewals, and proper archiving;
• Drive reporting processes, including documentation tracking, maintaining structured document management, and ensuring accurate record keeping;
• Assisting in redistributing workload to improve team efficiency and enable focus on key office operations;
• Support standardization and continuous improvement of administrative processes across locations.