Management Accountant (Group)

ABOUT QUANTUMLOOPAI

QuantumLoopAI is transforming how patients access NHS primary care. Our AI-powered reception system, EMMA, serves millions of NHS patients, helping GP surgeries manage demand, reduce phone queues, and ensure patients get the right care at the right time. Backed by leading healthcare investors and working with NHS practices across England, we are building the future of primary care access. As we prepare for our Series A and expand our team, we are looking for exceptional people who want to make a genuine difference to the NHS.

ABOUT THE ROLE

We are looking for a sharp, commercial Management Accountant to be the financial backbone of QuantumLoopAI. This is the first dedicated finance hire — you will have a meaningful seat at the table from day one, reporting directly to the COO and CPO.

This is a hands-on operational role. You will be the person who makes sure invoices go out on time, supplier payments are clean, the books close monthly, and the board gets a sharp pack each quarter. It is also a commercial role — you will forecast cash, build KPI dashboards, and help the leadership team make data-driven financial decisions during a critical growth phase. As the company grows, this role grows with it.

WHAT YOU WILL DO

Billing and Accounts Receivable

• Run the monthly billing cycle for all GP practices and channel partners — invoices issued on time, every time.
• Manage the AR ledger, chase overdue invoices, escalate problem accounts and maintain a clean aged debtors report.
• Reconcile the billing system to Xero, manage credit notes, refunds and onboarding fee accruals (FRS 102 amortisation over 12 months).

Accounts Payable and Expenses

• Process supplier invoices, run payment runs and ensure all approvals are documented.
• Manage corporate card and expense reimbursement (Pleo, Xero Expenses or similar).
• Keep the AP ledger clean and supplier relationships in good standing.

Monthly Management Accounts and Board Reporting

• Own the monthly close — accruals, prepayments, depreciation, deferred revenue.
• Produce a clean monthly P&L, balance sheet and cashflow statement.
• Prepare quarterly board pack financial sections, including variance commentary and KPI dashboards.
• Liaise with outside accountants for any technical accounting questions.

Strategic Finance and FP&A Support

• Maintain a rolling 13-week cashflow forecast and a 12-month cash projection.
• Track budget vs actual, surface variances and propose corrective actions.
• Build and maintain KPI dashboards (ARR, MRR build, customer count, gross margin, CAC, LTV) — partnering with leadership on financial planning.
• Support scenario modelling and ad hoc analysis for pricing and strategic decisions.

Tax, Compliance and Statutory Work

• Prepare and submit quarterly VAT returns.
• Oversee the monthly payroll run via Xero Payroll and partner with HR on PAYE compliance.
• Liaise with outside accountants on Corporation Tax returns, statutory accounts and Companies House filings.
• Coordinate the R&D tax credit claim with advisors — collate engineering time, project documentation and qualifying expenditure.
• Support the audit process when required.

Group Accounting

• Provide light-touch finance support to associated UK group entities — intercompany reconciliations, monthly close support and statutory liaison.

Outside Accountant and Auditor Liaison

• Be the day-to-day point of contact for the outsourced accountancy firm.
• Manage auditor relationships and audit prep work (PBC schedules, sample selections, supporting documentation) when required.