Office coordinator

Cluttons is currently recruiting for an Office co-ordinator to work with both the sales and lettings teams in our Wapping office to provide full secretarial and administrative support to the negotiators within the office.

Please note this is an office based role.

Responsibilities

• Co-ordinate and progress tenancies to include booking of compliance certificates, tenancy agreements, AML searches, obtaining references, booking of third party services and checking completion of deal.
• Producing a variety of correspondence and documents, in line with company policy and formatting, including, but not restricted to, valuation and instruction letters, property details.
• The placing and maintenance of advertisements through websites, office windows, local and national press.
• Diary management of the Sales team and the Lettings team.
• Arranging viewings of properties.
• Loading properties onto the Cluttons system, ensuring information is current.
• Arranging photographers into properties, ensuring appropriate orders of photographs.
• Taking enquiries in person, via telephone and email and dealing with these in line with branch process.
• General office administration including ordering of stationery, photocopying, filing, archiving, tidiness of office, franking machine management, opening and distribution of incoming post.
• Managing the collection, tagging and maintenance of keys.
• Tenancy rent increase administration
• Taking responsibility for raising and issuing invoices
• Ad hoc administrative projects.