Personal Assistant to Chairman
About the role
We are building a world-class AI application company, with a global team that moves quickly, works hard, and holds a high bar for impact.
This is a high-trust role where you’ll handle both personal and logistical matters that keep the Chairman fully supported. From daily routines and family arrangements to travel, errands, and personal events, you’ll be the steady hand behind the scenes - helping him stay focused, prepared, and balanced.
You will anticipate needs before they surface, reduce friction in his day, and create space for deep work, recovery, and time with family. When capacity allows, you may also step into selected executive assistant tasks on the business side — from coordinating meetings and travel to helping ensure his time is spent on the highest-leverage work.
This role is a fit for someone who is calm under pressure, comfortable around high expectations, and motivated by the idea of quietly enabling outsized impact behind the scenes.
Why this role matters
You protect the Chairman's time and energy so he can focus on leading the business
You bring structure, peace of mind, and clarity to his personal world
Your support enables sharper decision-making, smoother days, and stronger focus
What will you do
Manage the Chairman's personal calendar, appointments, errands, and family-related matters
Coordinate both personal and business travel, transport, and accommodations
Handle day-to-day logistics such as meals, wardrobe prep, deliveries, and reservations
Run personal errands and coordinate with household vendors or service providers
Arrange gifts, celebrations, and family or personal events
Liaise professionally with family members, external contacts, and personal networks
Track personal payments, claims, renewals, and manage documentation
Maintain strict confidentiality and discretion at all times
Be available on-site daily at HQ, with flexibility to assist during off-hours when required
Occasionally assist with EA-related tasks (e.g., meeting prep, follow-ups) when bandwidth allows
You’ll thrive in this role if you
Are loyal, trustworthy, and discreet - you treat confidential matters with care
Anticipate needs without being told and take initiative to solve problems
Are highly organized, proactive, and detail-obsessed - nothing escapes your radar
Enjoy supporting behind the scenes to make someone else's life easier
Stay calm, resourceful, and adaptable - even when plans change last minute
Are comfortable in fast-paced, high-expectation environments
Have a service mindset and carry yourself with quiet professionalism
What you bring
3+ years of experience in a Personal Assistant, Lifestyle Manager, or similar role
Experience supporting senior leaders, high-profile individuals, or busy households
Excellent organization and communication skills
High maturity, sound judgment, and ability to manage sensitive information
Own transport and ability to run errands across the Klang Valley
Based in Malaysia and fully available for on-site work in Petaling Jaya
Willingness to be contactable outside of standard hours for urgent matters
Our team & culture
We’re a lean, high-performance team that moves fast and holds a high bar. Titles don’t matter here - output, integrity, and ownership do. Everyone is expected to roll up their sleeves, contribute meaningfully, and take initiative.
We reward people who think like owners. We value speed, clarity, and relentless ownership. If you’re hungry to grow and care deeply about excellence, this is your kind of environment.
What will you get
Competitive salary and trusted position supporting a high-level leader
A dynamic, fast-moving environment where you’re valued for your reliability and ownership
A role with real impact - improving the Director's daily effectiveness and balance
Occasional exposure to business-side support for broader growth and experience