Project Administrator (Special Projects)

We are seeking a highly organized and detail-oriented Administrator to support the projects team, sales function and financial management activities in AVK Special Projects Division. This role combines administrative, financial, and support responsibilities to ensure smooth operations, accurate reporting, and successful project delivery.

·     Key Responsibilities

·     Financial Administration

·         Maintain accurate financial records, including invoices, expenses, and budgets

·         Process purchase orders

·         Receipt supplier invoices

·         Issue supplier monthly applications

·         Prepare financial reports for management review

·         Liaise with Finance team and act as interface

·     Project Administration

·         Assist in planning, scheduling, and coordinating project activities

·         Manage Project Asana Boards

·         Maintain project documentation and records (document control)

·         Coordinate meetings, prepare agendas, and record minutes

·         Liaise with internal teams and external stakeholders

·     General Administration

·         Provide administrative support to finance, commercial and project team

·         Maintain filing systems and databases

·         Ensure compliance with company policies

·         Support process improvements and efficiency initiatives