Executive Administrative Assistant

We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. The ideal candidate is a skilled communicator who thrives in a fast-paced environment, anticipates needs, manages competing priorities, and maintains the highest level of confidentiality.

Key Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external communications on behalf of executives.
• Prepare reports, presentations, correspondence, and meeting materials.
• Organize and support executive meetings, including agendas, minutes, and follow-up actions.
• Screen and prioritize emails, calls, and requests.
• Handle confidential information with discretion and professionalism.
• Coordinate special projects and assist with event planning as needed.
• Maintain organized records, files, and documentation.
• Collaborate across departments to ensure smooth communication and execution of priorities.

Qualifications

• 3+ years of executive administrative support experience, preferably supporting senior leaders.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office Suite and/or Google Workspace.
• Ability to manage multiple priorities while maintaining attention to detail.
• Demonstrated professionalism, discretion, and sound judgment.
• Associate’s or Bachelor’s degree preferred.

Preferred Skills

• Experience supporting C-suite executives.
• Project coordination or office management experience.
• Experience with calendar management, travel coordination, and expense reporting.
• Strong problem-solving and decision-making abilities.

What We Offer

Base Compensation: $80,000 - $115,000 Annually

• Actual compensation is subject to variation due to factors such as education, experience, skills and/or location

SMC offers a competitive benefits package, with a 36-hour standard work week, hybrid working arrangement, 13 paid holidays, 100% coverage of medical, health, and dental insurance premiums for our full-time employees, and reimbursement of professional licensing costs. Spouse and family insurance premiums are subsidized by SMC. All full-time employees are additionally eligible for employer-sponsored life and long-term disability insurance as well as participation in our 401(k) plan, with annual safe harbor contribution.