Sr. Executive - Real Estate and workplace

Key Responsibilities

• Manage administrative and secretarial duties including:

  • Call handling, screening, and routing

  • Calendar management and scheduling

  • Travel coordination and bookings

  • Planning meetings, conferences, and events

  • Arranging catering, equipment, and meeting rooms

  • Procurement of office supplies and equipment

  • Lead vendor negotiations to optimize cost and service quality.

  • Oversee housekeeping, cafeteria, and facility vendors to ensure SLA adherence.

  • Manage AMCs and preventive maintenance schedules for office infrastructure.

  • Coordinate insurance-related activities and documentation.

  • Support Program Manager in daily operations and special projects.

• Call handling, screening, and routing

• Calendar management and scheduling

• Travel coordination and bookings

• Planning meetings, conferences, and events

• Arranging catering, equipment, and meeting rooms

• Procurement of office supplies and equipment

• Lead vendor negotiations to optimize cost and service quality.

• Oversee housekeeping, cafeteria, and facility vendors to ensure SLA adherence.

• Manage AMCs and preventive maintenance schedules for office infrastructure.

• Coordinate insurance-related activities and documentation.

• Support Program Manager in daily operations and special projects.

Skills

• Strong communication skills in English, Telugu, and Hindi; pleasant and professional demeanor.

• Effective problem-solving ability with a proactive approach to daily operational challenges.

• Proficient in MS Excel, MS Word, and PowerPoint.

• Strong vendor management and negotiation skills.

• Experience in handling multi-functional responsibilities in early-stage setups (CUG plans, insurance coordination, office equipment vendors, etc.).

• Managed cafeteria operations & employee meals program (breakfast/lunch/snacks), including vendor coordination, quality control, and hygiene standards.

• End-to-end facilities management, including pantry and housekeeping operations.

• Experience in managing AMCs (Annual Maintenance Contracts) and vendor performance tracking.

• Handled insurance coordination (employee insurance, vendor-related policies, etc.).

• Strong budget management and cost optimization capabilities.

• Coordinate with HR for employee engagement activities and office events.

• Manage front office operations, including candidate handling, reception, and administration.

Education & Qualification

• Graduate in any discipline.

• Minimum 5-6 years of experience in office administration / facility management / administration support roles.

• Strong communication skills in English, Telugu (mandatory), and Hind.