Office Manager (Part-time)

Office Manager (Part-time)
Manchester

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE

This role is at the center of our Holding team in London and Manchester. We’ve got a mix of skills here, from Finance and Hospitality to Recruitment, People & Culture, IT Support and Marketing. Think of us as the backbone of the company, keeping things running smoothly and helping out everywhere we can. We're the ones who answer questions, toss around ideas, offer support, and plan those fun outings and initiatives everyone loves. We’re the reliable crew that everyone counts on to keep things rolling.

As the Office Manager for DEPT® Manchester, you'll act as the central point of contact in our office, ensuring exceptional service for both clients and Depsters.  

Collaborating with our UKI office team, you’ll cultivate an environment of warmth and inclusivity, fostering a sense of value for everyone. 

We're seeking a personable and approachable individual with strong stakeholder management skills, who understands the importance of every task, no matter its size. Alongside front of house duties, you’ll also manage the office operations. The office space will be yours to manage so it is important that you take pride in your work and want to make the office look and feel the best that it can be. 

THE ROLE

• Part-time role in the office 3 days a week 
• Tue-Thur: 8:30 - 17:00 (with a reasonable expectation of flexibility)

WHAT YOU’LL DO

Front of House operations: 

• Maintain the smooth operation of the Manchester office by managing client experience, hospitality orders and meeting room arrangements
• Oversee & arrange post and courier services
• Manage office supplies and procurement
• Maintain office cleanliness and the look and feel of the space (e.g. emptying bins, restacking the dishwasher)
• Work closely with the IT site support to report all issues with equipment 
• Share office information to all staff on a real-time basis 
• Be willing to train as a first aider and fire warden  
• Liaise and establish a good relationship with building reception and suppliers

Office Management tasks: 

• Support the People team with office-related onboarding & offboarding tasks
• Tracking office expenditure against budget
• Maintain inventory of office furniture
• Oversee and become the point of contact for our landlords and soft facility management providers such as plant maintenance, cleaners, etc 
• Provide direct support with Office Management tasks for other offices
• Work with the Office Experience Lead to maintain accurate records of contacts and certificates
• Adhere and support sustainable practices across the Manchester office in alignment with DEPT® B-Corp certification 

Office Culture tasks: 

• Help unify the UK, Irish and Toronto teams to provide greater alignment across our offices to ensure a similar experience for staff with support on larger local events and team wide activities 
• Own Manchester social and cultural activities and provide support to the Office Experience Lead when planning events across UKI
• Own regular internal communication moments such as intranet, newsletters and local communications 
• Support with global ad hoc projects to the wider business 

WHAT YOU’LL BRING

• Highly computer-literate with experience with G Suite
• Excellent verbal and written communication skills
• Superb organisational and multitasking skills
• Discretion in handling confidential information
• A service-oriented approach with excellent interpersonal skills
• Ability to handle multiple tasks effectively in a fast-paced environment
• Adaptability to shifting work priorities 
• Someone that is able to work flexibly
• A conscientious work ethic
• Previous experience within an agency environment is desirable
  
  

WE OFFER:

• An excellent salary based on experience and equal pay policies.
• Pension, free private healthcare, mental health support, and company sick pay scheme.
• 26 days paid holiday (plus UK Bank Holidays).
• Help getting you to work with a season ticket loan and cycle to work scheme.
• Enhanced family friendly policies to support new parents.
• Social and Cultural Events, plenty of opportunities to connect with colleagues through organised activities and celebrations.
• Inspirational Talks, bringing the outside in with regular guest speakers and events.
• Learning and Development, supporting your growth with continuous opportunities to learn and advance.
• Buddy Programme: You will be paired with a ‘Buddy’ to help you through your first weeks’ at DEPT®.
• A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
• Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
• The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
• Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities.

WHY DEPT®?

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

DIVERSITY, EQUITY & INCLUSION 

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.