Salary visibility for this role is €2,000 - €2,600pcm
About Euromonitor
Euromonitor International leads the world in data analytics and research into markets, industries, economies and consumers. We provide truly global insight and data on thousands of products and services; we are the first destination for organisations seeking growth. With our guidance, our clients can make bold, strategic decisions with confidence.
Purpose of the role
We are seeking a proactive and detail oriented Office & Travel Administrator to join our team in Vilnius. This is a hybrid role, working alongside the on-site Office Administrator. While both roles share responsibility for maintaining a well‑run and welcoming office environment, the primary focus of the Office & Travel Administrator will be the coordination of travel related matters for Vilnius staff, including travel arrangements and internal travel documentation. The role will also be expected to provide on-site cover for the Office Administrator during periods of absence.
Key accountabilities
- Assist staff with travel arrangements, bookings and ensure compliance with internal policies and local regulations.
- Prepare the internal travel documentation and assist staff with business trips expense claims.
- Train staff on the travel system and act as the main point of contact for travel-related inquiries.
- Assist the Finance team with supplier invoice processing and data entry into D365.
- Manage procurement and inventory of office supplies and equipment; coordinate with vendors and service providers.
- Handle reception duties including internal communication, staff inquiries, incoming calls, correspondence, and visitor support.
- Monitor staff absences and maintain accurate records in SuccessFactors and other internal systems, assist HR team with other administrative tasks if needed.
- Maintain a clean, functional office environment by liaising with the building administrator and cleaning services.
- Support onboarding of new employees by preparing starter kits, issuing access cards, and locker keys.
- Oversee internal tools such as desk and parking booking systems, staff discount platforms, and taxi services.
- Organize and support internal events and initiatives (e.g., health checks, CSR events, photoshoots).
- Perform ad-hoc administrative tasks as needed.
Skills, knowledge and experience
- Strong attention to detail and a high level of accuracy in day-to-day work
- Clear and confident communication skills, with the ability to build positive relationships with colleagues at all levels
- 1–3 years’ experience in a similar administrative role or in supporting business travel coordination
- Ability to organise and prioritise tasks effectively, meet deadlines, and stay focused in a busy environment
- A professional and discreet approach, with a strong understanding of confidentiality when handling sensitive information
- Fluency in both English and Lithuanian (spoken and written) is essential
- Basic knowledge of Lithuanian labour law and employment-related regulations
- Comfortable using Microsoft Office, including Word, Excel, Outlook, and PowerPoint
- Bachelor’s degree in Business or a related field (preferred)
- Basic knowledge of accounting or financial processes (preferred)
- Professional appearance and a friendly, approachable demeanour
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