Office & Operations Manager H/F
Podsumowanie roli od JobGrid
Office & Operations Manager H/F at Alta Ares: Paris, Francja; Na miejscu; Pełny etat; Lead; Administracja i back office. JobGrid adds normalized role facts, source context, and a path to the employer application page so candidates can compare the listing before applying.
- Location and workplace: Paris, Francja, Na miejscu
- Role classification: Administracja i back office, Pełny etat, Lead
- Source freshness: checked by JobGrid on 2026-06-05.
- Application path: candidates continue to the employer application page with non-personal referral tags.
About Alta Ares
Alta Ares is a deeptech startup founded in 2024, building real-time AI for defense operations (ISR, C-UAS). Our primary clients are NATO-aligned militaries, with regular deployments during live exercises and operational demonstrations.
Raised €2M in pre-seed funding in May 2025 and €35M in Series A funding in June 2026, we are scaling rapidly to become a leading European defense technology company.
Our products include:
- Real-time AI ISR modules deployable on drones and tactical platforms
- Counter-UAS solutions enabling autonomous drone takeover in GNSS-denied environments
- Full-stack MLOps platform for training and deploying military-grade AI models
- Data fusion and trajectory prediction systems
The Role
We are looking for an Office & Operations Manager to become the operational backbone of our Paris headquarters. You will ensure that our teams can operate efficiently by managing the office environment, coordinating administrative operations, supporting leadership, and delivering an exceptional experience for employees, visitors, and external stakeholders.
This is a highly visible, high-ownership role at the heart of the company. You will interact daily with engineers, executives, military partners, suppliers, and institutional stakeholders while helping Alta Ares scale its internal operations.
Responsibilities
Office Management & Facilities
- Own the day-to-day operation of the Paris office, including facilities, supplies, equipment, and workspace organization
- Manage relationships with landlords, service providers, and suppliers, ensuring service quality and cost efficiency
- Coordinate maintenance, deliveries, office improvements, and workspace projects
- Maintain a professional, safe, and efficient working environment aligned with Alta Ares' culture and standards
- Manage office budgets and proactively anticipate operational needs
Reception & Visitor Experience
- Serve as the first point of contact for visitors, customers, partners, and institutional stakeholders
- Coordinate meeting rooms, visitor access, demonstrations, and executive visits
- Manage incoming calls, mail, deliveries, and courier services
- Ensure a welcoming, professional, and security-conscious office environment
Executive & Team Support
- Support the CEO and leadership team with travel arrangements, expense management, scheduling, and logistics
- Coordinate internal meetings, offsites, and operational projects
- Assist with the preparation of presentations, briefings, and internal documentation
- Facilitate coordination across teams on operational and administrative topics
Administrative & Business Operations
- Manage onboarding logistics for new employees, including equipment, office access, and workspace setup
- Maintain organized records of contracts, suppliers, and administrative documentation
- Support finance operations through invoice tracking, purchase order management, and supplier coordination
- Help design and improve internal processes, tools, and workflows as the company scales
Events & Company Culture
- Organize internal events, team gatherings, offsites, and company celebrations
- Coordinate logistics for customer visits, demonstrations, and events hosted at Alta Ares
- Contribute to building a positive, rigorous, and mission-driven workplace culture