Accounts Payable & Office Administrator
Onde esta vaga está disponível
Recolhido por padrão para manter a descrição fácil de ler.
- Bulverde, Estados Unidos
- Estados Unidos
Resumo da vaga pela JobGrid
Accounts Payable & Office Administrator at Futurex: Bulverde, Estados Unidos, Estados Unidos; Presencial; Tempo inteiro; Intermédio; Administração e back office. JobGrid adds normalized role facts, source context, and a path to the employer application page so candidates can compare the listing before applying.
- Location and workplace: Bulverde, Estados Unidos, Estados Unidos, Presencial
- Role classification: Administração e back office, Tempo inteiro, Intermédio
- Source freshness: checked by JobGrid on 2026-05-28.
- Application path: candidates continue to the employer application page with non-personal referral tags.
Position Overview
We are a highly technical cybersecurity company specializing in Hardware Security Modules (HSMs), key management, and data protection solutions for global enterprises and regulated industries. We are seeking a detail-oriented and dependable Accounts Payable & Office Administrator to support our finance, procurement, and front-office operations.
This role blends financial accuracy, procurement coordination, and professional front-office presence. The ideal candidate is organized, discreet, service-oriented, and comfortable working in a fast-paced, security-focused technology environment.
Key Responsibilities
Accounts Payable (Primary Focus)
- Process vendor invoices accurately and in a timely manner
- Match purchase orders, receipts, and invoices
- Manage AP inbox and vendor communications
- Prepare and process weekly payment runs (ACH, wire, check)
- Maintain vendor records and W-9 documentation
- Reconcile vendor statements and resolve discrepancies
- Assist with month-end close activities related to AP
- Ensure compliance with internal controls and audit requirements
- Support employee expense report processing and policy adherence
Procurement & Purchasing Support
- Issue and track purchase orders in coordination with finance and operations
- Assist with vendor onboarding and documentation
- Support internal teams with ordering needs and approvals
- Monitor open POs and follow up on delivery timelines
- Help maintain preferred vendor lists and pricing records
- Coordinate routine purchases for office and operational needs
Administrative & Front Office Duties
- Answer and route incoming phone calls professionally
- Greet and assist visitors, clients, and partners at the front desk
- Manage conference room scheduling and meeting logistics
- Assist with company-sponsored events, trade shows, and internal functions
- Manage incoming and outgoing mail and shipments
- Oversee office supply inventory and ordering
- Coordinate with facilities or service vendors as needed
- Support general administrative needs for leadership and departments