Front Office Coordinator

The Role

What You'll Do

• Provides the first impression to clients, partners, potential employees, and Veevans. Act as an ambassador for the company
• Provide excellent customer service to all Veeva guests and employees with any office related requests
• Coordinate events onsite or offsite such as team meetings, lunches, socials, and activities
• Assist with facility requests, building maintenance, and vendor coordination
• Organize and maintain reception and common area appearances (restocking items as needed, moving and occasionally organizing and cleaning areas)
• Manage and stock inventory and budget for office supplies
• Oversee cleanliness of the common areas, as needed
• Maintain security by following procedures and controlling access (issuing access cards and visitor registration)
• Manage incoming and outgoing mail, shipping (FedEx), and deliveries
• Provide administrative and project support to local teams as needed

Requirements

• Must be able to work in the office daily during business hours, 8 AM – 5 PM, and available at the front desk for long periods of time
• Prior customer service or front office experience in a professional business office
• Excellent customer service and interpersonal skills
• Strong verbal communication and organization skills
• Self-starter with a positive, can-do attitude
• Google Suite, e-mail, and calendar management experience
• Intermediate skills Google (Sheets, Slides, Docs), Canva and MS Office (Word, Excel, PPT)
• Adapts quickly to new technology
• Able to juggle multiple tasks with efficiency and accuracy
• Ability to adjust to changing environments
• Ability to lift up to 25 lbs

Nice to Have

• Experience working at a technology company, start-up, or hospitality role

Perks & Benefits

• Medical, dental, vision, and basic life insurance
• PTO and company-paid holidays
• Retirement programs
• 1% charitable giving program

Compensation

• Base pay: $55,000 - $70,000
• The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.