HR & Immigration Administrator

Immigration & Work Permit Administration

• Coordinate and prepare immigration and work permit applications for foreign employees.

• Collect, verify, and organize required documentation for permit applications and renewals.

• Liaise with the external immigration consultant regarding ongoing applications and legal requirements.

• Monitor expiration dates of permits, visas, passports, and legal documents.

• Ensure timely submission of renewal applications and follow up on pending cases.

• Maintain accurate immigration records and employee files.

• Communicate with employees regarding required documentation and immigration procedures.

• Support employees with appointment scheduling and administrative immigration processes.

• Assist with drafting employer support letters and related immigration correspondence.

HR Administration

• Support onboarding and offboarding administration.

• Prepare employment letters, HR forms, and personnel documentation.

• Maintain and update employee files and HR systems.

• Assist with leave administration, contract administration, and general HR reporting.

• Support recruitment coordination and interview scheduling when needed.

• Assist HR management with day-to-day administrative tasks and projects.

• Ensure confidentiality and proper handling of sensitive employee information.

• MBO+/HBO working and thinking level, preferably in Human Resources, Administration, or Legal Studies.

• Previous experience in HR administration, immigration administration, or office administration is preferred.

• Strong administrative and organizational skills with high attention to detail.

• Ability to handle confidential information professionally.

• Strong communication skills in English and Dutch; Spanish is considered a strong advantage.

• Ability to manage multiple deadlines and prioritize tasks effectively.

• Proactive, accurate, and service-oriented mindset.

• Experience working with government procedures and official documentation is an advantage.

Competencies

• Accuracy and attention to detail

• Confidentiality and integrity

• Planning and organization

• Communication skills

• Problem-solving ability

• Team player

• Ability to work independently