Tactical Buyer

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

At EIT we are seeking a Tactical Buyer who will play a pivotal role in delivering a responsive, efficient, and user-focused procurement service across EIT, with an initial and primary focus on supporting the Generative Biology Institute (GBI).

Working closely with scientific and operational teams, the role manages the full end‑to‑end procurement process, ensuring purchasing activity is timely, accurate, and well controlled, while minimising disruption to day‑to‑day work. Although the primary focus will be GBI, the role will also provide procurement support across other EIT programmes as required.

As a central point of contact for both internal requesters and external suppliers, the Tactical Buyer ensures clear communication, smooth execution of transactions, and strong adherence to process. The role also contributes to the ongoing improvement of procurement practices, with a focus on enhancing efficiency and the overall user experience.

Your Responsibilities:

End-to-End Procurement Delivery 

• Manage the full procurement lifecycle from requisition through to payment  
• Create and validate requisitions and purchase orders (POs), ensuring accuracy and completeness  
• Issue POs to suppliers and manage order confirmations  
• Coordinate goods receipt and support invoice processing  
• Resolve transactional issues to ensure timely order fulfilment and payment  

Stakeholder Support (GBI-focused) 

• Act as the primary point of contact for procurement queries, particularly for GBI stakeholders  
• Provide clear, practical guidance on procurement processes and requirements  
• Ensure requests are complete and aligned to approved suppliers and processes  
• Work proactively to minimise delays and support critical scientific timelines  

Supplier & Order Management 

• Place orders and manage supplier communications through to delivery  
• Monitor order progress, confirming timelines and addressing delays where needed  
• Maintain effective working relationships with suppliers to support reliable delivery  
• Ensure alignment between supplier commitments and internal expectations  

Order Tracking & Communication 

• Track orders through to completion, maintaining clear visibility of status  
• Provide timely updates to stakeholders on progress, risks, or delays  
• Escalate issues early and coordinate resolution with relevant parties  
• Support the development of improved tracking and reporting mechanisms  

Supplier Onboarding Support 

• Assist with supplier onboarding activities, including documentation and tracking  
• Liaise with suppliers and internal teams to ensure timely completion of onboarding requirements  
• Help improve visibility and efficiency of onboarding processes  

Issue Resolution 

• Support resolution of invoice and order-related discrepancies (e.g. pricing, missing POs, receipts)  
• Work closely with Finance, suppliers, and stakeholders to resolve issues efficiently  
• Ensure issues are closed out promptly to avoid disruption to operations  

Continuous Improvement 

• Identify recurring issues and inefficiencies in procurement processes  
• Contribute to process improvements, standardisation, and better ways of working  
• Support initiatives that enhance service quality, speed, and transparency