Business Assistant to CEO
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Business Assistant to CEO at Crystalia Glass: Remote, Polen; Vollzeit; Senior; Administration & Backoffice. JobGrid adds normalized role facts, source context, and a path to the employer application page so candidates can compare the listing before applying.
- Location and workplace: Remote, Polen
- Role classification: Administration & Backoffice, Vollzeit, Senior
- Source freshness: checked by JobGrid on 2026-06-04.
- Application path: candidates continue to the employer application page with non-personal referral tags.
Crystalia Glass LLC is a leading provider of premium glass products, trusted by renowned clients such as SpaceX, Nike, Starbucks, Bank of America, Yves Saint Laurent, and many others. Founded in 2017 in New York, the company now operates across the United States, delivering high-quality glass solutions for both residential and commercial projects.
We are looking for Business assistant to CEO with Russian (C1+) and English (C1+)
Executive Support & Coordination
- Manage the CEO’s daily, weekly, and monthly schedules; organize meetings, calls, and business trips.
- Prioritize tasks, manage deadlines, and ensure the CEO’s time is used efficiently.
- Anticipate the CEO’s needs and prepare relevant information, materials, or reports in advance.
- Filter and organize incoming communication; draft correspondence and reports in English and Russian.
- Maintain confidentiality and professionalism in all aspects of the role.
Business & Administrative Support
- Prepare presentations, summaries, and analytical reports for decision-making.
- Coordinate internal and external communications on behalf of the CEO.
- Support ongoing company projects: monitor progress, collect data, prepare updates.
- Manage interactions with suppliers, contractors, and partners.
- Keep records, documentation, and administrative files in order.
- Open and renew business licenses as required.
- Coordinate with insurance brokers to ensure proper endorsements, riders, and coverage extensions.
- Issue and track Certificates of Insurance (COIs) per contract and insurance requirements.
- Prepare and submit applications for Contractor’s Licenses in states where the company plans to operate.
- Monitor and coordinate vehicle registrations, renewals, and insurance coverage for the company fleet.
Travel & Event Management
- Plan and organize business trips, including flights, accommodation, logistics, and itineraries.
- Coordinate participation in business meetings, exhibitions, and conferences.
- Handle visa processes and other documentation related to international travel.
Internal Communication & Company Coordination
- Communicate with the CEO’s direct reports and partners on his behalf.
- Follow up on meeting outcomes and ensure tasks are completed on time.
- Support the CEO in maintaining clear and positive communication across departments.
Strategic & Advisory Support
- Conduct market, business, and competitor research when required.
- Track and summarize company performance data and KPIs for the CEO.
- Act as an advisor and communication bridge between the CEO and key stakeholders.
- Help identify process improvements and opportunities for efficiency.
Personal & Lifestyle Support (limited scope)
- Support personal planning and balance between work and private matters when necessary.
- Handle selected personal arrangements or errands on behalf of the CEO in a professional manner.