C004849 Administrative Assistant (DCSU Front Office) (NS) - WED 3 Jun
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C004849 Administrative Assistant (DCSU Front Office) (NS) - WED 3 Jun at EMW, Inc.: Mons, Belgien; Vor Ort; Mid-Level; Administration & Backoffice. JobGrid adds normalized role facts, source context, and a path to the employer application page so candidates can compare the listing before applying.
- Location and workplace: Mons, Belgien, Vor Ort
- Role classification: Administration & Backoffice, Mid-Level
- Source freshness: checked by JobGrid on 2026-05-29.
- Application path: candidates continue to the employer application page with non-personal referral tags.
Deadline Date: Wednesday 3 June 2026
Requirement Title: Administrative Assistant (DCSU Front Office)
Location: Mons, Belgium
Full time on-site: Yes
Total Scope of the request (hours): 975
Required Start Date: 9 July 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO Secret
Specific Working Conditions: n/a
Duties and Role
Business administration
• Manages the delivery of business administration services.
• Manages time and diary for individual senior managers and leadership teams.
• Filters and prioritises meeting requests.
• Handles sensitive, confidential information.
• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.
Calendaring
• Creates multi-level and repeating tasks for self and others.
• Manages multiple calendars using features such as 'show through' and adding tabs.
• Helps others understand the wide range of functions available with calendaring software.
• Adds notes, attachments or reminders to tasks or appointments for self and others.
• Prints using varied and complex setup, designs and page combinations.
• Compares and contrasts functionality among different releases.
Desktop Tools
• Consults others on the use and interconnectivity of the tools.
• Participates in some advanced functions of at least one product.
• Participates in evaluation of new office support tools.
• Determines which office products can interact and how to share data.
• Performs first-level problem resolution tasks.
• Works with all kinds of office support software to finish complex tasks.
Office Administration
• Organizes and coordinates large meetings and conferences.
• Contributes to office administration improvements and best practices.
• Consults on a full spectrum of enterprise office administration activities.
• Designs office administration functions and workflow.
• Monitors industry and marketplace trends and directions for office administration.
• Monitors effectiveness of support staff; recommends improvements.
General Computer Competencies
• Manipulates files within different folders, directories, partitions, drives, etc.
• Conducts the use of keyboard and pointing devices such as a mouse or a track ball.
• Opens, closes, sizes and moves windows on a desktop.
• Performs basic file management tasks like open, close, name, save, print.
• Uses menus, toolbars, buttons and other basic GUI (graphic user interface) applications.
E-Mail Software
• Selects appropriate e-mail functions such as in-box, mail sent, drafts, trash, etc., to retrieve and store mail.
• Follows proper procedures and conventions to retrieve, create, send and store mail in accordance with organizational regulations.
• Performs basic editing functions such as copy, paste, find and replace.
• Explains the use of features including address books, distribution lists, and bulletin boards.
• Uses all basic mail handling features such as reply, forward and carbon copy(cc).