Finance Specialist

Finance Specialist

ANNA is a US-based, pediatric autism care provider delivering multi-specialty autism services. We're hiring a Finance Specialist to own day-to-day finance and accounting and keep our books clean and our month-end close on schedule. You'll report to the Director of FP&A and work hands-on with our finance tech stack to process transactions, prepare journal entries, and support reconciliations across all locations.

This is a transactional, detail-heavy role for someone who takes pride in accurate data, organized records, and a tight close calendar.

Technology Stack

• QuickBooks Online — general ledger and financial reporting

• Ramp — corporate cards, expense management, and AP automation

• Rippling — payroll and HRIS

• Excel — schedules, supporting workpapers, ad hoc analysis

Key Responsibilities

Transaction Processing

• Review and code transactions in Ramp and Rippling before they sync into QuickBooks Online

• Process vendor bills, expense reports, and receipts with proper GL, department, and location coding

• Apply customer payments and reconcile AR billing uploads

• Monitor daily cash position across operating accounts; flag unusual or unclear transactions for escalation

Cost Allocation & Data Integrity

• Allocate costs across accounts, departments, and clinic locations

• Maintain consistency across the general ledger and supporting subledgers

• Identify and surface data discrepancies proactively before they reach close

Journal Entries

• Prepare standard and recurring journal entries with complete supporting documentation

• Ensure all entries are accurate, properly recorded, and audit-ready

Reconciliations & Month-End Close

• Maintain schedules for prepaids, accruals, fixed assets, and other recurring expense categories

• Perform monthly bank and credit card reconciliations

• Keep key account balances organized, reconciled, and ready for review

Payroll Support

• Review and reconcile bi-weekly payroll runs in Rippling; prepare payroll journal entries and supporting schedules

Qualifications

• 1–3 years of general accounting experience, preferably in a fast-paced or high-growth company (multi-entity or multi-location experience a plus)

• Hands-on experience with QuickBooks Online or a comparable accounting platform

• Working knowledge of Ramp, Bill.com, or similar AP/expense automation tools (preferred)

• Working knowledge of Rippling, Gusto, ADP, or similar payroll platforms (preferred)

• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, basic modeling)

• Bachelor's degree in Accounting, Finance, or related field; CPA track a plus

• Strong attention to detail and organizational skills

• Comfortable following structured processes and checklists

• Tech-savvy and quick to adopt new tools and automations

Key Traits

• Dependable and consistent — owns a checklist and finishes it

• Detail-oriented — catches the things others miss

• Proactive in flagging issues rather than burying them

• Comfortable with high-volume, repetitive but important work

• Adaptable in a fast-moving, evolving environment

ANNA is an equal opportunity employer. We’re committed to creating a diverse, inclusive, and supportive workplace. If you’re passionate about our mission but don’t meet every qualification listed, we still encourage you to apply. Your unique perspective might be exactly what we need.