Junior Admin Executive
Role summary by JobGrid
Junior Admin Executive at Intrepid Asia: Ho Chi Minh City, Vietnam; Hybrid; Full time. JobGrid adds normalized role facts, source context, and a path to the employer application page so candidates can compare the listing before applying.
- Location and workplace: Ho Chi Minh City, Vietnam, Hybrid
- Role classification: Full time
- Source freshness: checked by JobGrid on 2026-06-08.
- Application path: candidates continue to the employer application page with non-personal referral tags.
About Intrepid
Intrepid Asia is a leading Ecommerce and Digital Solutions Provider in South East Asia. We offer end-to-end omni-channel ecommerce management, a wide range of Digital Marketing Services and advanced Market Intelligence, all powered by state of the art inhouse Technology to our client base of leading international brands across all key marketplaces and social platforms in all 6 SEA countries. Brands love our regional presence, our excellent data-driven and growth-focused services which are enabled by the strongest team in the industry, and our advanced marketing and tech capabilities.
We are growing rapidly and as the exclusive partner of Flywheel in SEA, we offer many exciting opportunities to work with leading brands across multiple categories and key industry players. By joining us, you will work on the cutting edge of digital commerce in SEA, and experience what it takes to drive a successful ecommerce business end to end.
About the Role
We are seeking a highly organized and experienced Admin Executive to oversee and manage the daily operations of our administrative team. The Admin Executive will be responsible for ensuring efficient task execution, compliance with legal and financial regulations, and optimization of internal processes across various functions, including Marketing, Live Commerce, HR, Finance, and Commercial Operations.
Key Responsibilities
Document and Contract Management:
- Sorting, filing, and managing important documents (contracts, vendor agreements, etc.).
- Ensure the team reviews and prepares contracts, ensuring that they comply with legal, financial, and business requirements.
- Work closely with finance, business, and marketing teams to ensure contracts are properly drafted, signed, and stored.
- Organize and file physical copies of contracts and other legal/administrative documents for secure storage and easy retrieval.
Compliance and Documentation Management:
- Ensure that all team-managed documents, including contracts, agreements and notices, are compliant with relevant laws and regulations.
- Support in supervising the tracking and management of legal documents such as business license, documents, vendor contracts, and employee benefit administration.
- Guide the team to ensure all relevant paperwork is gathered, signed, and properly stored.
Cross-Functional Coordination:
- Collaborate with relevant departments (e.g., business, finance) to support monthly service acceptance/reconciliation with partners.
- Ensure that all departments receive the necessary administrative support and that processes are optimized for efficiency.
- Work closely with the Finance and HR teams to ensure proper payment tracking, expense reporting.