Purchasing & Administrative Officer
Role summary by JobGrid
Purchasing & Administrative Officer at Neo Group: Ta’ Xbiex, Malta; On-site; Full time. JobGrid adds normalized role facts, source context, and a path to the employer application page so candidates can compare the listing before applying.
- Location and workplace: Ta’ Xbiex, Malta, On-site
- Role classification: Full time
- Source freshness: checked by JobGrid on 2026-05-29.
- Application path: candidates continue to the employer application page with non-personal referral tags.
Neo Group is a Malta-based startup established in 2024, built on over 15 years of veteran experience in the iGaming industry. Despite our startup spirit, our team brings a wealth of expertise gained through years of collaboration with industry leaders. With a network of 1,400 talented professionals across 10+ countries, we are committed to delivering innovative, data-driven solutions that empower our clients and foster professional growth within a dynamic and collaborative workplace.
Role Overview
The Purchasing Officer is responsible for managing the end-to-end purchasing process across the department, ensuring smooth coordination between requestors, suppliers, and internal stakeholders. They oversee procurement activities, from sourcing and quotations to order tracking and invoice management , while maintaining strong supplier relationships and an accurate vendor database. Working closely with departmental teams and finance, they administer payment systems, maintain budget trackers, and monitor market pricing to support cost-effective, compliant purchasing decisions.
Key Responsibilities:
- Coordinate and oversee all departmental purchasing activities, ensuring processes align with company procedures and requirements.
- Build and maintain strong relationships with suppliers and vendors, managing platform accounts and online purchasing systems.
- Maintain an accurate, up-to-date supplier and vendor database.
- Monitor and follow up on purchase requests, quotations, deliveries, invoices, and outstanding orders to ensure timely and accurate completion.
- Serve as the primary point of contact between requestors, suppliers, and internal stakeholders throughout the end-to-end purchasing process.
- Administer and maintain the company payment system, including tracking requests, approvals, and payment status.
- Update and maintain budget sheets and purchasing trackers to support financial visibility and accountability.
- Monitor supplier pricing and market trends to inform cost-effective purchasing decisions.
- Liaise with departmental stakeholders to anticipate, coordinate, and fulfil purchasing needs in a timely manner.