Real Estate Ops Coordinator

Our client is seeking a highly organized and proactive Real Estate Acquisitions & Operations Coordinator to support a fast-paced real estate investment business focused on single-family acquisitions, wholesaling, refinancing, and lending operations.

This role combines real estate operations, transaction coordination, underwriting support, acquisitions assistance, and executive support. You will work across multiple stages of the investment lifecycle—from sourcing opportunities and preparing lending documentation to organizing financial records and supporting day-to-day operational execution.

This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys both analytical and operational work, and wants to play a key role in helping scale a growing real estate portfolio.

KEY RESPONSIBILITIES

Administrative & Operational Support :

• Request and compare insurance quotes from providers

• Collect and organize financial documentation, including bank and credit card statements

• Maintain structured file management systems and ensure accurate document organization

• Coordinate administrative workflows and maintain operational efficiency

• Provide day-to-day executive and personal assistant support as needed

Transaction Coordination & Lending Support :

• Prepare and organize documentation required for refinancing transactions

• Draft Letters of Explanation (LOEs) and other supporting documents

• Maintain refinance packages including leases, deeds, promissory notes, and related records

• Prepare payoff request documentation for private money lenders

• Coordinate document execution through DocuSign

• Review documentation for completeness and accuracy before submission

• Communicate with title companies, brokers, lenders, and external partners

• Research and negotiate pricing opportunities for insurance and related services

Acquisitions & Investment Support:

• Prepare lending documentation including Promissory Notes, Security Agreements, Deeds of Trust, and related loan documents

• Run property data extraction tools and organize comparable property (comp) data

• Build and maintain spreadsheets to support acquisition decision-making

• Review and validate property data prior to analysis

• Assist in managing acquisitions and investment pipelines

• Source both on-market and off-market opportunities for review

• Research out-of-state landlords and identify portfolio acquisition opportunities using platforms such as PropStream

• Search and evaluate properties through MLS and other real estate platforms

• Support outreach initiatives including email campaigns to buyers and sellers related to wholesaling activities

ABOUT YOU

• 2+ years of experience in Real Estate Acquisitions, Wholesaling, Transaction Coordination, Real Estate Operations, or Lending Support

• Experience supporting single-family residential real estate transactions

• Familiarity with MLS, PropStream, DocuSign, CRM platforms, and spreadsheet analysis

• Strong understanding of refinance processes, lending documents, and acquisition workflows

• Comfortable working with financial documentation and operational systems

• Strong English communication skills (written and verbal)

• Excellent attention to detail and ability to manage multiple priorities simultaneously

• Highly resourceful and comfortable learning new tools quickly

PREFERRED QUALIFICATIONS

• Experience supporting real estate investors, wholesalers, lenders, or acquisition teams

• Exposure to underwriting or basic investment analysis

• Experience with document-heavy operational environments

• Familiarity with social media or community management (Facebook Groups)