Executive Assistant

At UniSystems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Executive Assistant to join our UniQue team in Brussels!

What will you be doing in this role:

• Manage business administration services, including executive calendar coordination, meeting prioritization, confidential information handling, and administrative support for senior leadership and ongoing operations.
• Manages complex calendars and recurring tasks, while supporting effective use of scheduling and office software tools.
• Applies advanced office software expertise, supports tool integration and troubleshooting, and advises others on the effective use of office support technologies.
• Organizes large meetings and conferences, supports office administration improvements and workflow optimisation, and contributes to effective administrative operations and best practices.
• Establish and maintain communication channels with stakeholders.
• Present data in creative formats.
• Act as a key member of the Front Office, supporting coordination across Business Units, senior leadership, and external stakeholders.
• Support the preparation, coordination, and follow-up of senior-level meetings, including action tracking and task coordination.
• Maintain awareness of leadership priorities to anticipate administrative and coordination requirements.
• Assist with the coordination of visits, events, and distinguished visitor engagements involving senior leadership.
• Support internal communication flow to ensure timely dissemination of information and tasking.