Accounting Clerk

The Accounting Clerk supports the Badger Mission and Principles through timely and accurate processing of invoices, payments, and company credit card charges.  The Accounting Clerk will also champion a personal and caring approach to communication with both customers, regarding past due accounts, and peers, when working with other departments.

Essential Responsibilities:

AR Collections and Credits on Key Accounts

• Make initial collection calls to customers, documenting all contact with customers regarding past due invoices in the customer log. Maintain follow-up on overdue accounts. Place past due accounts on credit hold, as needed.
• Print monthly customer statements, as required.
• Process all EDI’s, send customer invoices as required.
• Reconcile and process Amazon and Walmart sales orders and payments, update eCommerce SOPs as necessary.
• Review problematic past due accounts with Controller and Director of Sales on a regular basis.
• Review of customer accounts over their credit limit with Controller and Director of Sales

Month End

• Use BEET Spreadsheet to create debit notes on employee accounts and email employees informing them of their balance due. Update BEET spreadsheet and follow up for non-payment as needed.
• Apply Employee Product Allowance for Badger products and offset credits with invoices. Send statements to employees as needed.
• Review and process job closures.
• Reconcile and enter journal entries for general ledger accounts.

Sales Tax & Resale Certificates

·         Ensure all resale tax certificate numbers have been entered into customer maintenance.

·         Maintain resale certificates files and send requests to customers for certificates, as needed.

·         Review and maintain Avalara platform for sales tax returns and payments.

·         Ensure all data from Syspro and Shopify are captured appropriately in Avalara.

·         Update Avalara with new customers and products.

Accounts Payable

• Assist in maintaining and monitoring employee credit card accounts and credit limits
• Reconcile each employee’s monthly credit card statements and request missing receipts.

• Assist with processing invoices and expense reports.

• Assist the Senior Accountant with managing the AP inbox.

General / Other

• Maintain contribution spreadsheet, following up on missing letters and/or ID.
• Complete the Remote Check Report and destroy any dated checks.
• Assist with other tasks and duties as needed.

Pay starting at $20/hour; salary is commensurate to experience.