HR Recruitment Administrator

Reports To

HR Manager

Purpose of the Role

To provide comprehensive administrative support across all areas of recruitment and HR activity, ensuring compliance with company policies, employment legislation, and regulatory requirements. The post holder will support the recruitment, on boarding, and retention of support staff while maintaining efficient office operations.

Key Responsibilities

Recruitment & Selection

• Create, manage, and publish recruitment advertisements across job boards, social media platforms, and other recruitment channels.
• Respond promptly and professionally to candidate enquiries.
• Screen applications and progress suitable candidates through the recruitment process.
• Arrange and conduct interviews, supporting managers in candidate selection decisions.
• Attend and represent the organisation at recruitment events, job fairs, and community engagement activities.

Compliance & On boarding

• Complete recruitment compliance checks including:
• Right to Work verification and audits
• PVG applications and renewals
• Employment reference checks
• SSSC registration monitoring including qualification verification and compliance audits
• Coordinate all on boarding activities for new support staff.
• Ensure all recruitment documentation is completed and retained in accordance with company procedures and data protection requirements.

HR Administration

• Maintain accurate employee records, HR databases, trackers, and reports.
• Support HR processes including induction, training administration, absence monitoring, and employee documentation.
• Prepare and issue employment-related correspondence and documentation as required.
• Assist with HR audits and compliance reviews.
• Assist HR Manager with Ad Hoc reports and audits

Office Administration & Operations

• Provide general administrative support to the management team.
• Maintain office filing systems and records.
• Conduct regular stock checks of PPE and office stationery.
• Monitor minimum stock levels and arrange replacement orders when required.
• Support day-to-day office operations to ensure efficiency and effectiveness.

Health & Safety

• Act as the designated Office Fire Warden.
• Carry out annual Portable Appliance Testing (PAT) duties.
• Support the organisation's health and safety procedures and compliance requirements

Working Conditions

This role is primarily office-based and will require attendance at recruitment events and occasional travel within the local area.

The post holder may be required to undertake additional duties appropriate to the level and responsibilities of the role.